AUTO TRANSPORT BUSINESS STARTUP - Part 2 of 2How To Start New Car Hauling Business by Jay W. of Auto Transport Intel
NOTE: Due to the size of this blog, this post is only STEPS 11-20. click here for steps 1-10.
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11) CREATE A COMPLIANCE & SAFETY MANAGEMENT PLANThe FMCSA mandates safety and compliance laws, rules and regulations and the nationwide Department of Transportation (DOT) officers enforce them. The FMCSA Safety and Fitness Electronic Records (SAFER) System supplies company safety data online as part of your Company Safety Record https://safer.fmcsa.dot.gov/ As the owner, you are responsible for maintaining your own Company Safety Records https://www.fmcsa.dot.gov/resources-for-drivers Think of these records as a portable expanding file containing an individual folder for every driver, each truck and any trailer you own and operate. In addition, every document, folder and file must be available and ready for any DOT officer to inspect upon request, including: a) Driver Qualification File - This is a folder containing copies of any licensing, IDs, medical card, past driving record, drug and alcohol testing results, and personal job application (per driver). You will also want to maintain copies of all driver log sheets for compliance and billing records. b) Truck Maintenance Plan File - To ensure public and road safety, each and every truck and trailer requires a thorough and documented pre-inspection called a Driver’s Vehicle Inspection Report (DVIR) https://www.flhsmv.gov/fhp/CVE/DVIReport.pdf - as well as preventative maintenance logs with details of completed repairs. Proper documentation will include vehicle information such as Year, Make, Model, VIN, and Unit # as well as updates, improvements, and parts changed or replaced noted with day, month and year.
12) PROPER MARKING OF CMVs & EQUIPMENTPer the Electronic Code of Federal Regulations (e-CFR), Title 49 Subtitle B Chapter III Subchapter B Part 390, subsection 390.21 - every Commercial Motor Vehicle (CMV) must display the following information: Business Name (DBA), USDOT#, MC Authority, and GVWR - as well as all appropriate plating, IFTA sticker and Unit #. You may want to bookmark https://www.ecfr.gov
13) SIGN UP WITH CENTRAL DISPATCHCentral Dispatch is by far the most important Load Board in the auto transport industry. Before you are ready to haul vehicles, you must learn how Central Dispatch can help you stay loaded https://www.centraldispatch.com/hiw-carriers/ In addition, Central Dispatch offers a 30-day free trial https://www.centraldispatch.com/signup/ Be aware that signing up can take approximately one week for processing, so you may want to sign up 10 days before you are ready to pick up cars. Before contacting them, have your three (3) set up documents ready to submit: 1) a copy of your MC Authority Certificate 2) a current dated and signed W-9 form https://www.irs.gov/pub/irs-pdf/fw9.pdf 3) a copy of your Insurance Certificate with Central Dispatch listed as the Certificate Holder (ask your insurance agent if they can provide this in ACORD format). Then, Learn Best Practices and How To Search For Vehicles by watching new Car Hauling Dispatcher YouTube videos at: https://www.youtube.com/c/AutoTransportIntel
14) EMBRACE NEW CAR HAULING TECHNOLOGY (& BOL)Paper bills of lading were the trucking standard up until about yesterday - and fax machines might have been relevant last year; but times have changed and everything is going electronic. Plus, you should ALWAYS be taking pictures (and/or recording video) during your initial inspection prior to pick up and loading. With the right car hauling software, you'll have an effective and efficient method to organize and manage all of those photos and digital documents within each individual order. That's how you work smarter. Most of all, now that the ELD rule is a legal mandate, you really need to be conducting your business on a computer, tablet or cell phone. That includes being visible by GPS, using email as your primary method of sending and receiving dispatches and business documents, using digital signature software such as Docusign https://www.docusign.com/ and leveraging your business around a new Car Hauling TMS and eBOL Mobile App (such as CarShipIO http://www.carshipio.com/Home/Landing Schedule your personal free demo today). And if you don't know how to properly complete a bill of lading, contact me and I'll walk you through it.
15) GAIN EXPERIENCE & POSITIVE RATINGSWhen you first start booking loads on Central Dispatch, some brokers will reject you because you’re a New Car Hauling Business. The reason given could be that you don’t have over twenty (20) Positive Ratings - or that you haven’t been in business for more than six (6) Months. The truth is, you will always meet certain auto brokers that insist you are not ready to sign up with them. To overcome these obstacles, network with other drivers, talk to more brokers, obtain positive Central Dispatch ratings, and get your foot in the door with that shipper. You can do it. 20 positive ratings is your first goal. 0 negative ratings is your second goal. Anytime you see a negative rating pending in your account, address it right away! Central Dispatch has a fair and responsive dispute resolution process. Respond immediately, state your case, and make them understand. They will help you. Don't Burn Bridges.
16) OTHER LOAD BOARDS & MORE AUTO BROKERSRegardless of your original step one new car hauling strategic plan, there will always be more opportunities and additional ways to find more loads. These are the other Load Boards you will want to join:
- Ready Logistics http://www.1dispatch.com/
- CarsArrive Network http://www.carsarrive.com/
- United Road http://www.urautoloads.com/
- Metrogistics http://www.metroloads.com/
- Reindeer Logistics LLC http://carrier.reindeerauto.com/
- Uship http://www.uship.com/
- Accelerated Services 1 http://www.loadrequest.com/
- Auto & Boat Relocations Services http://www.autoandboat.com/
- DIY Transport, Inc. http://www.diytransport.com/
- JMN Logistics LLC http://www.jmnhaul.com/
- Posey Logistics Inc http://www.poseytrans.com/
- ReloTrans, LP http://relotrans.com/
- RPM Frieght Systems LLC http://www.rpmcarriers.com/
- Sancrest http://sancrest.com/
- ShipYourCarNow LLC http://shipyourcarnow.com/
- Southern Base Transport Services http://www.southernbasetransport.com/
- TTS, LLC-TX http://www.tts-us.com/company/company.aspx
- Wholesale Express LLC https://www.wholesaleinc.com/